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In document chat, check the evidence behind the answer, not only

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its source link.

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A fictional work instruction says equipment may leave the premises

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only after approval.

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The assistant says staff may take equipment away.

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The source exists, but an important condition has disappeared.

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The application processes documents, retrieves relevant passages and

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formulates an answer.

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Show the document and version behind the passage used.

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Check that its text was extracted correctly before judging the answer.

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A reference must actually support the wording.

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Compare exceptions, table headings and units too.

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The correct document title is insufficient if the cited passage says

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something different from the answer.

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What if someone asks how long approval takes, but the source

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says nothing about timing?

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The assistant should acknowledge the gap.

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A typical timeframe from general knowledge is not this company’s documented agreement.

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If versions give different instructions, ask the responsible owner to

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assess the conflict.

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Also check which documents the user may see before answering.

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A prompt does not replace access enforcement.

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Use representative questions, scans and tables.

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Test an unanswerable question, conflicting sources and a user without

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permission.

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Also change or delete a document and check new answers and their references.

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Choose documents with an owner and reviewed example questions.

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Agree who updates them and handles missing information.

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Expand only when source support and the maintenance process are useful.

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Read OXIAE’s document chat guide for source support, missing

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information and conflicting documents.