WEBVTT

00:00:01.000 --> 00:00:06.130
AI answers begin with information someone is responsible for keeping current.

00:00:06.520 --> 00:00:09.690
A fictional team keeps an old work instruction and a new

00:00:09.800 --> 00:00:11.450
one in different folders.

00:00:11.720 --> 00:00:14.010
Someone asks which procedure to follow.

00:00:14.520 --> 00:00:18.410
The assistant can find both documents, but which version applies?

00:00:19.240 --> 00:00:23.530
A document is submitted, reviewed, published and later changed or

00:00:23.760 --> 00:00:24.250
withdrawn.

00:00:24.840 --> 00:00:27.130
Record who acts at each transition.

00:00:27.960 --> 00:00:31.210
The ability to upload a file alone says nothing about whether

00:00:31.240 --> 00:00:33.130
its contents remain valid.

00:00:33.400 --> 00:00:38.290
Record the owner, version, document type and validity where needed.

00:00:38.680 --> 00:00:41.090
Establish the authoritative source.

00:00:41.400 --> 00:00:44.970
The assistant must not resolve contradictory business instructions

00:00:45.000 --> 00:00:48.695
simply by choosing the text that sounds most convincing.

00:00:48.720 --> 00:00:52.290
The user’s permissions determine which passages are available.

00:00:52.680 --> 00:00:56.570
A restricted document must not become visible through a summary.

00:00:56.600 --> 00:01:00.650
Hiding only its source link does not enforce the boundary.

00:01:00.680 --> 00:01:04.410
Agree how source changes reach the search layer and how processing

00:01:04.440 --> 00:01:05.770
is checked.

00:01:05.880 --> 00:01:10.570
Adding new files is one stage; old versions, revoked permissions and

00:01:10.760 --> 00:01:14.210
deleted documents also require a defined path.

00:01:14.600 --> 00:01:18.490
Replace a test instruction and ask the same question again.

00:01:18.760 --> 00:01:21.450
Revoke a permission and remove a source too.

00:01:22.360 --> 00:01:26.650
Check new answers, references and existing context under the agreed

00:01:26.680 --> 00:01:28.930
update and retention periods.

00:01:29.320 --> 00:01:33.890
Choose one team, source owner and collection of recurring questions.

00:01:34.280 --> 00:01:37.290
Make missing or conflicting information visible.

00:01:37.560 --> 00:01:42.410
Expand only when updating and reviewing sources fit the team’s everyday work.

00:01:43.320 --> 00:01:48.010
Read OXIAE’s guide to combining source quality, permissions and

00:01:48.040 --> 00:01:50.490
updates in an AI knowledge base.